The Port of Houston Authority has implemented a new paperless hazardous pre-advise system as of September 1, 2009. PHA will no longer accept hazardous documents from the driver at the gate. Please see the current requirements below:

1. Through the booking process, steamship lines will advise suppliers of PHA’s hazardous materials pre-advise requirements.

2. Suppliers,forwarders, steamship lines, or truckers will email the required hazardous documents to the email address: haz@poha.com 24 hours prior to container arrival at terminal. The preferred format is PDF, but any electronic format will be accepted.

3. The newly revamped PHA Hazardous Team will receive the email.
a) Check the documents to ensure that all requirements meet USCG regulations.
b)Check the booking for vessel information and hazardous details.
c) If all are in correct order, the PHA associate will create the Hazardous Pre-advise in Express, upload the emailed document(s) to the container record in Express and the container will show ‘to come’ status in Express.
d) Once uploaded, these documents will be available to all users via Navis
WebAccess.
e) If the documents are not in order, the PHA associate will contact via phone or email the sender of the email, detailing the problem and follow up with all parties, as needed.
f) When all deficiencies are corrected, the above process will be implemented.

4. When the container arrives to the terminal:
a) Driver will no longer be destined to the hazardous lanes only.
b) PHA associate will process the container.
c) Placards will be visually checked and confirmed.
d) If all is in order, the driver will be given a drop off ticket
e) If the container is not pre-advised, the driver will be turned away.
f) If the unit is placarded incorrectly, the driver will receive a trouble ticket. The
process for improperly placarded containers will not change.

If you or your associates do not have WebAccess, it is time to register because you will have visibility to all attached documents by container number.

For WebAccess, please contact Amy West at 281-470-5205 or email awest@poha.com.

Last updated: 05/27/10

Port of Houston Authority
111 East Loop North • Houston, Texas 77029
P.O. Box 2562 • Houston, Texas 77252-2562
Phone: 713-670-2400

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