You are here: Home » Financial Information and Transparency » Public Information Requests

Public Information Requests

Requesting Public Information from the Port of Houston Authority
If you would like to view or obtain copies of our public information, please hand deliver, or send a written request by mail, fax or email to:

Port of Houston Authority
Attn:  Public Information Officer
111 East Loop North
Houston, TX 77029
Fax:  713-670-2611
Email:  publicinformationrequest@poha.com

How to Request Public Information
There is no form required by law to request public information; however, you may use the form prepared by the Port Authority. Additionally, Texas law has some public information request requirements.

Open Records Requests Requirements and Suggestions
1. The request must be in writing. Only written requests trigger the Port Authority’s obligations under the Texas Public Information Act.
2. The request should be for records already in existence. The Port Authority is not required to answer questions, perform legal research, or comply with a continuing request to supply information as such information is prepared in the future.
3. If you believe that the Port Authority has not responded as required by the Public Information Act, you may contact the Texas Attorney General’s Open Records Division Hotline at (512) 478-6736 or toll-free (877) 673-6839 (877 OPENTEX), or the Harris County District Attorney or County Attorney.
4. If you have questions about charges for the information you have requested, you may contact the Cost Rules Administrator for the Office of the Attorney General at (512) 475-2497.

What Requestors Can Expect after a Request is Made
1. The Port Authority must “promptly” produce public information in response to your request. “Promptly” means that the Port Authority may take a reasonable amount of time to produce the information, which varies depending on the request. The amount of information you have requested is relevant to what makes for a reasonable response time.
2. The Public Information Act prohibits the Port Authority from asking you why you want the information you have requested. However, the Port Authority may ask you to clarify your request, if we are uncertain as to what you want, and we may discuss with you how the scope of your request may be narrowed, if you have requested a large amount of information.
3. If the Port Authority wishes to withhold information from you, we must:

a. Seek an attorney general decision within ten business days of our receipt of your request, and state the exceptions to disclosure that we believe are applicable.

i. The Port Authority must also send you a copy of our letter to the attorney general requesting a decision, within ten business days.
ii. If the Port Authority does not notify you of its request for an attorney general decision, the information you requested is generally presumed to be open to the public.

b. Within fifteen business days of receiving your request, the Port Authority must send the attorney general its arguments for withholding the information you requested and copies of the information you have requested.

i. You are entitled to receive this notice; however, if the letter to the attorney general contains the substance of the information requested, you may receive a redacted copy of the letter.
ii. If the governmental body does not send you a copy of this letter, you may request it from the attorney general by writing to:

Public Information Coordinator
Office of the Attorney General
P.O. Box 12548
Austin, Texas 78711-2548
FAX (512) 494-8017

4. If the governmental body does not timely request an attorney general decision, notify you that it is seeking an attorney general decision, and submit to the attorney general the information you requested, the information is generally presumed to be open to the public.
5. If the Port Authority requests an attorney general decision, you may submit your written comments to the attorney general stating any facts you want the Open Records Division to consider. You may send your comments to:

Office of the Attorney General
Open Records Division
P.O. Box 12548
Austin, Texas 78711-2548

However, the Public Information Act prohibits the attorney general from releasing the records.

Third Party Information
1. If you have requested information from the Port Authority, and the information requested has an impact on a third party’s interests, the third party may send a letter or brief to the attorney general stating why its information held by the Port Authority should be withheld.
2. In such an instance, you should receive a copy of that third party’s letter to the attorney general, however, if the letter to the attorney general contains the substance of the information you requested, you may receive a redacted copy.
3. If you do not receive this letter, you may request it from the attorney general’s Public Information Coordinator, at the above address/fax number.

When an Attorney General Decision is Issued
1. The Attorney General usually issues its decisions within 45 days of receipt of the request for a decision. It will send the requestor and the Port Authority a copy of the ruling.
2. If you have questions about a decision, you may call the Open Government Hotline at the number above.
3. If the Port Authority is required to release certain information to you, it must either:

a. release the information to you;
b. notify you of the exact day, time and place that copies of the records will be provided or that the records can be inspected; or
c. notify you of its intent to challenge the decision in court.

4. If the Port Authority fails to do one of these things, you should submit a written complaint to the Open Records Division. You may also file a complaint with your local district or county attorney or follow the litigation option identified in Subchapter H, chapter 552 of the Texas Government Code.
5. If you have received a ruling that allows the governmental body to withhold all or some of the information you have requested, and you disagree with the ruling, you can appeal that decision by litigation as provided in Subchapter H, chapter 552 of the Texas Government Code.


 

The Port of Houston Authority

111 East Loop North
Houston, Texas USA 77029
Phone: 713-670-2400

P.O. Box 2562
Houston, Texas USA 77252-2562

Connect with us:

 
×

Address

The Port of Houston Authority

111 East Loop North
Houston, Texas USA 77029
Phone: 713-670-2400

P.O. Box 2562
Houston, Texas USA 77252-2562

Please send us an email and we'll get back to you as soon as possible.